Ad Litem Consulting, Inc.
Technical Standards
Includes: - Load Files - Cost Codes - Quotes - For Vendors - For Firms  |
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Read about litigation tech strategies and best practices for the case and firm.
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Litigation Support Department Includes:
- Budget Spreadsheet - Needs Assesment - Case Technology Plan - Task and Check Lists - Member's Area Access  |
Intro
Acknowledgements
License
Preface
1.00 Introduction 2.00 Business Standards
2.02 Cost Codes for Litigation Support
2.03 Request for Quotes ("RFQs")
2.04 Quotes
2.05 Weekly Updates
2.06 Color Blindness
2.07 Quality Control
2.08 Required Test Load
3.02 File, Folder and Volume Naming
3.03 CD Content and Organization
3.04 Organization of Sub-Folders
3.04.02 OCR Folder
3.04.03 Data Folder
3.04.04 Project Folder
3.04.05 Attach Folder
3.06 Data Files
3.07 Database Conventions
3.08 Native Files
3.09 Project Specifications Document
3.10 Bibliographical Coding Manual
3.11 Image Format
3.12 OCR
3.13 Slip-Sheets or Unitization Rules
3.14 Video
3.15 Synchronization
3.16 Transcripts
3.17 Delivery Media
4.02 IPRO
4.03 Dataflight's Concordance and Opticon
4.04 Image Capture Engineering
4.05 Summation
4.06 iCONECT
4.07 inData TrialDirector
4.nn Additional Titles to Follow
5.02 File / Folder / Volume Name Conventions
5.03 Database
5.04 Media Content
5.05 Load Files
5.06 OCR
5.07 Opticon Load Files
5.08 Image Format
5.09 Transcripts
5.10 General Errors / Issues
5.11 Real Experiences
All RFQs should include several key pieces of information. As a vendor, please make certain these fields are completed. Missing or incorrect information will almost inevitably result in problems as the project matures. Note that some of the fields should appear on media labels, others on the invoices.
| Field | Description |
|
Attorney |
The attorney who will “sign-off” and authorize payment. |
Paralegal |
The paralegal handling inventory, coordination with legal team. |
Litigation Support |
The project manager contact for this project. |
Client-Matter Number |
A Firm created number, this uniquely ties the project to the case. |
Project Name |
Each project must have a unique name. |
Collection Name |
Usually the same as the project name. |
Due Date |
When the team must have the completed project. |
Description of Materials |
A description such as boxes, video tapes. The more specific the better. |
Services Required |
A list of services such as synchronizing text to video or auto-coding. |
For certain types of projects, such a computer forensic work, it may be difficult to impossible for the vendor to provide a qualified estimate. Under these circumstances, the Firm may prefer to pay an hourly rate for the vendor to gain a greater understanding of project scope. At the end of this hourly exercise, the Firm would like to then receive a formal RFQ.